The sellable unit
Occupancy, revenue and availability are all counted in beds. A bed can be priced above its room, for the bottom bunk or the one by the window.
Four students share a room. Each signed their own contract, pays their own fee, and leaves at their own time. DENDAT Hostel is built around that fact: the thing you allocate, price and count is a bed, and every booking belongs to a named academic session.
An apartment goes to one household. A hostel room goes to four strangers, and every number that matters follows from that.
Occupancy, revenue and availability are all counted in beds. A bed can be priced above its room, for the bottom bunk or the one by the window.
"Rooms 1 to 60, quad, 4,500 a bed" creates sixty rooms and two hundred and forty beds. Run it again to extend the block; existing numbers are skipped.
A block can be reserved for one gender inside a mixed hostel. An allocation against that policy is refused, and an override is recorded on the booking.
Hostel life runs on the academic calendar, not on rolling monthly tenancies.
Fees are per session and allocations expire with it. "How full are we" only means something once you say which session you mean.
A bed taken this semester is free for the next. Registration for 2027/2028 opens without disturbing anybody currently asleep in the building.
Unpaid reservations past their due date are listed for release. It is a button and never a timer: a bed freed at 2am is a bed a student loses while their parent is at the bank.
Fee, discount and caution deposit per booking, with a running balance an operator can read at a glance.
Mobile money, cash, bank transfer, card and cheque, each carrying its transaction reference and producing a numbered receipt.
A receipt that was issued and then voided stays on the record with its reason. It stops counting towards the balance; it never disappears.
Money is held in exact units, so a balance never drifts by a pesewa and no student is ever chased for something they do not owe.
The parts a warden and a porter live in, on a phone, at the door.
Visitors are signed in against the resident they came to see and the ID they showed. The warden can see who is still inside at any moment.
A repair marked as taking a bed offline actually takes it offline, so the room cannot be sold while the plumber is still in it. Closing the ticket puts it back.
A porter works the gate. A warden runs the residence. Accounts takes money. Nobody sees a balance their job does not need.
Two kinds of operator, one system. They differ in how a bed gets filled, not in what a bed is.
Independent operators renting to students near a campus.
Institutions allocating their own students across blocks.
Managers sign in with their DENCRM account. Gate staff, who usually have no DENCRM account, get a hostel account of their own.